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Desk booking
Booking shared desks and company resources
Give your employees the ability to reserve workstations and shared company resources such as parking, vehicles, and equipment with the click of a button. Everything can be easily managed centrally.
The best way to use the office
Employees can easily view open desks and other available resources and book them on the fly or in advance, knowing where and when colleagues are working.
The platform's data allows for monitoring of attendance and occupancy rates, enabling decisions to be made regarding office downsizing, space optimization, and changes in work patterns.
Easy
How it works
Find and book
Employees can use the interactive map to view available desks and resources and book them as needed.
Check-in
You can require employees to check in to confirm desk occupancy. The function can be enabled based on geolocation.
"Where i work" status
Employees can easily coordinate and collaborate with colleagues by knowing where they are working in real time and in advance.
Flexible
Supports all work modes
Hot desking
Let employees choose each time where they sit.
Desk hoteling
Allow employees to schedule a desk reservation for multiple days or weeks.
Restricted zones
Spaces can be organised by zones and associated with different groups of employees.
Assigned desks
Assign seats to employees who need a permanent desk.
At a glance
Interactive maps
On the office floorplan employees can see at a glance:
- Available seats and the colleagues occupying those reserved, at the time and on subsequent days.
- Meeting rooms and phone booths taken up or available.
- All company resources available for booking.
Personalized workstations
Custom amenitites
Give employees the ability to find the desks that best suit their needs. Admins have infinite options to customize amenities, for example:
- External monitor and keyboard.
- Desktop workstation.
- Adjustable desk.
- Pet-friendly spot.
At hand
Shared resources
Beyond desks and meeting rooms, you can make any other company resource bookable by your employees. This can be managed in an organized, centralized way. Shared resources are freely configurable and may include:
- Parking spaces
- Company vehicles (cars, bikes, scooters)
- Charging stations
- Canteen spots
- Lockers
- Any shareable equipment
Data-driven
Booking analytics
Nibol offers a real-time and historical data set on desk bookings, check-ins, cancellations, space utilization and more.
FAQ
Why using a desk booking software?
What is hot desking?
What is desk hoteling?
Can desks be booked on behalf of others?
